Measure the work you are agreeing to do
An office walkthrough should establish the actual areas, surfaces, fixtures, access, and cleaning frequency. A floor-area number does not tell you how many restrooms need attention, how long loading and access take, or whether an initial reset clean is needed. Record those conditions before assigning labor hours.
Use crew hours consistently
Two people working for 90 minutes use three crew labor hours. Multiply that by your fully burdened hourly cost and the quoted monthly visit count. Add direct supplies and the job’s share of travel, supervision, equipment, and overhead. Separate periodic floor care or interior glass when those tasks are outside the routine schedule.
Check margin with the right calculation
A selling price for a selected margin is cost divided by one minus the margin. For a fictional $1,000 monthly cost and a 30% margin, the calculation is $1,000 ÷ 0.70 = $1,428.57. Adding 30% to cost produces a different margin. Use your own costs and verify the result before quoting.
Make the client’s comparison clear
Present the agreed tasks, frequency, service window, exclusions, optional services, and selling price. Keep confidential cost assumptions in your internal worksheet. If the scope changes, recalculate before confirming the revised price.
Cleaning proposals
Turn a walkthrough into a clear, profitable proposal.